The Patient Vault

One Encrypted Bucket
for Every Patient

Replace fax, scanning, email, and unsafe card storage with a single HIPAA-compliant vault for cards, IDs, insurance, referrals, and forms.

Modern intake Zero fax Zero PCI exposure
HIPAA Compliant PCI-DSS Tokenization MIT / Auto-charge after insurance
Today’s Intake Snapshot
  Live
Patients with active Vaults128
Documents received (last 24h)412 files
Cards stored securely321 tokens
Faxes required0

Every card, ID, and document lives in one encrypted patient bucket — independent of your EHR or payment processor.

The Problem & The Solution

Healthcare is still run on fax, paper, and unsafe card storage. The Patient Vault replaces this chaos with one encrypted container for every patient.

The Problem

Paper, Fax, Email, Chaos

  • ✗ Lost or misdialed faxes
  • ✗ Scanned PDFs everywhere
  • ✗ PCI liability from card-on-file
  • ✗ Patients emailing PHI
  • ✗ Documents stored inconsistently across inboxes and desktops
  • ✗ Front desks overwhelmed with manual follow-up
  • ✗ Nothing lives in one place. Everything is a risk.
The Solution: The Patient Vault

A unified, encrypted bucket

  • ✓ Credit cards (tokenized, PCI-compliant)
  • ✓ IDs & insurance cards
  • ✓ Intake forms
  • ✓ Referrals & clinical documents
  • ✓ Consent forms & signatures
  • ✓ Photos and uploads
  • ✓ Everything encrypted, time-stamped, categorized, and ready for staff.

HOW IT WORKS

Four simple steps to capture, vault, sync, and charge — securely and instantly.

1
Capture

Capture

Capture from anywhere — mobile, front desk, or online.

Patients submit cards, IDs, documents, and consents via mobile link, in-office tablet, online forms, or secure file upload.

2
Vault

Vault

Encrypt and organize everything in one place.

Enigma Vault keeps every card, ID, document, and consent in a single encrypted patient bucket — all in one secure place.

3
Sync

Sync

Sync only what your systems need.

When needed, key data (name, DOB, insurance info) flows into your CRM, PMS, or EHR — nothing else has to move.

4
Charge

Charge

Charge any time, without re-entering cards.

Card is stored once and can be used anytime through any processor using MIT — no re-entry, no extra setup, and no card exposure for staff.

Comparison

How the Patient Vault compares.

See how traditional workflows stack up against a patient-centric, encrypted vault.

Feature Fax & Email EHR Uploads Patient Vault
Secure file intake ✕ ~ ✔
Card tokenization (PCI-DSS) ✕ ✕ ✔
MIT auto-charge support ✕ ✕ ✔
ID & insurance capture ✕ ~ ✔
One bucket per patient ✕ ✕ ✔
Audit trail ✕ ~ ✔
Mobile-first, self-service ✕ ~ ✔
No integration required to start ✕ ✕ ✔
Social proof

Trusted by teams who are done with fax.

Here’s what front desk leads, billing managers, and administrators say about modernizing intake with the Patient Vault.

“The Patient Vault eliminated our fax backlog in one week. Everything now lands in the right chart instantly.”

Clinic Administrator

Multi-specialty clinic, New York

“No more chasing cards or forms. Staff just open the vault and everything is there — cards, IDs, referrals, consents.”

Billing Manager

Outpatient practice, Florida

“Patients love the mobile intake. It feels like checking in for a flight, not filling out paperwork from the 90s.”

Front Desk Lead

Specialty group, Massachusetts

KEY BENEFITS

The Patient Vault strengthens your operations, security, revenue, and patient experience — all in one workflow.

Operational

  • Replace fax
  • Eliminate scanning & printing
  • Clean intake flow
  • Auto-organized documents

Security

  • Zero PCI exposure
  • Encrypted PHI
  • Full audit trail
  • Safe remote document intake

Financial

  • Auto-charge after insurance
  • Reduce no-shows
  • Faster reimbursement
  • No processor lock-in

Patient Experience

  • Mobile-friendly
  • Self-service
  • Modern, paperless
  • Faster front desk throughput

Why Now?

The world is changing fast — healthcare can’t afford slow, fragmented workflows anymore.

Fax is disappearing — clinics can’t rely on aging, unreliable infrastructure.
PCI and HIPAA liability is increasing — PHI and card data in inboxes and PDFs are now a serious risk.
Patients expect digital intake — mobile-first, self-service experience is now the standard.
The industry needs a single secure bucket — not scattered folders, inboxes, or desktops.
Enigma Vault is that bucket — one encrypted place for every card, document, and consent.
Pricing

Simple, transparent pricing.

Start small, prove the value, and scale across locations when you’re ready.

Per location
Starts at $75/mo

No setup fees. No long-term contracts required. Add locations as you grow.

Includes:

  • Unlimited intake links and file uploads
  • Unlimited card vaulting and MIT charges
  • Unlimited staff users
  • Full audit trail
  • HIPAA + PCI-aligned workflows
Request detailed pricing →

Whether you’re a single-location clinic or a multi-site group, the Patient Vault lets you modernize intake without re-platforming your EHR or PMS.

Start with one department, prove the impact on no-shows, collections, and staff workload, then roll out across your organization.

Enigma Vault

Start With The Patient Vault Today

Modern intake. Zero fax. Zero PCI risk.

Replace your outdated workflows with encrypted, patient-friendly intake — faster, safer, zero friction for staff and patients.